All items must be put through the online requisition system to be purchased unless prior approval from the business manager is received.

1) Online requisitions must be created for goods and services to be ordered/purchased. Requisitions must be submitted by one of the employees listed on the attached Requisition Entry & Approval Path pdf. Requisitions MUST have a detailed description (explaining who will be using the items, what the items will be used for, when the items will be used, where the items will be used and why the items are necessary) in the "internal notes" section or they will be returned.

2) The attached invoice payment form must be submitted for any invoice to be paid that is not linked to a purchase order. The form must be complete with the original invoice attached.

This form should also be used if you are requesting money in advance for a trip. Upon return, you must submit your itemized receipts and all left over money to the business office.

Invoice payment forms MUST have a detailed description (explaining who will be using the items, what the items will be used for, when the items will be used, where the items will be used and why the items are necessary) in the "description" section or they will be returned.

3) The attached employee expense reimbursement (non travel) form must be used for employees requesting reimbursement for items they purchased with non District funds. Note: tax is non-reimbursable and should not be included in your reimbursement amount.

Employee expense reimbursement (non travel) forms MUST have a detailed description (explaining who will be using the items, what the items will be used for, when the items will be used, where the items will be used and why the items are necessary) in the "description of reimbursement" section or they will be returned.